Title
RFQ (Request for Qualifications) Award - Continuing Construction Management Professional Services for Minor Projects (B)
Explanation
This task reflects a joint effort between CRA, the City and GRU with review and approval by the Senior Assistant City Attorney, and coordinated by the General Government (GG) Procurement Division. The goal of the RFQ was to attract a pool of qualified Construction Management firms to work under a single contract for Minor Projects (a Minor Project is defined as a project with an estimated construction cost of less than $2,000,000). The co
ntract will be used by CRA, GG and GRU as projects arise. Historically each entity issued its own solicitation for continuing contracts involving Construction Management for Minor Projects.
On September 18, 2017, the GG Procurement Division solicited responses to a Request for Qualifications (RFQ) for Continuing Construction Management Professional Services for Minor Projects. 613 firms were notified through the City of Gainesville’s bid distribution software ‘Demandstar.’ On October 2, 2017, a non-mandatory pre-bid meeting was held and at the bid close on October 23, 2017, 11 submissions were received (including one from an African American owned firm and one from a Service Disabled Veteran owned small business). After thorough evaluation by a committee made up of representatives from the three interested entities (GG, CRA and GRU) all 11 submissions were deemed qualified to move forward for recommendation. Those Qualified Companies are as follows:
AKEA, Inc.
BBI Construction Management, Inc.
Charles Perry Partners, Inc.
D&M Construction dba Foresight Construction Group, Inc.
D.E. Scorpio Corporation
J. E. Decker Construction Group, LLC
Joyner Construction, Inc.
Oelrich Construction, Inc.
One Day Came, Inc.
Scherer Construction of North Florida, LLC
Wharton-Smith Inc.
The initial contract, which will commence upon final contract execution, will continue for three years, subject to funding in subsequent fiscal years, and may be extended for one (1) additional two-year period. The initial base contract shall set a not-to-exceed percentage fee for overhead and profit. Alternatively, a lump sum amount which can vary according to the type and quantity of services to be rendered may be agreed to prior to commencement of each individual job.
The CRA, GG and GRU will award work to these firms on a project specific basis, based on a firms’ understanding of the project scope, specific expertise and ability to complete the project as well as the project completion time and cost. For projects with a cost estimated to exceed two million dollars, or when it is deemed to be in the best interest of the CRA, GG or GRU, a separate Request for Qualifications will be issued requesting project specific submittals from the list of qualified professionals submitted to the City Commission.
Typical projects include, but are not limited to roadway, storm water, streetscapes, lighting, creek and/or wetland restoration, structures, solid waste projects, infrastructure improvements, water, wastewater and reclaimed water underground piping as well as water treatment and water reclamation plant equipment, structure rehabilitation or new construction, remodeling, park improvements, commercial buildings, Model Block homes, Historic rehabilitation and/or adaptive reuse, and more. Engineering Professional Services are performed by OWNER-retained design professionals, or completed in-house.
At its December 7, 2017 meeting, the City Commission approved unanimously to Approve the listing of Qualified Construction Management Professional Services firms; Authorize the CRA Executive Director, City Manager and General Manager or their designees, to initiate contract negotiations with the qualified firms; and Authorize the CRA Executive Director, City Manager and General Manager or their designees, upon successful negotiations, to execute agreements for Professional Construction Management for Minor Projects for the initial term of 3 years from date of contract; subject to approval of the City Attorney as to form and legality. At this time the CRA is seeking approval of the same from this Board.
Fiscal Note
Funding for projects falling within the scope of Construction Management for Minor Projects is budgeted in the Capital Improvements budgets of the CRA, GG and GRU departments requiring this service for FY 2018 and will be budgeted in future years as required.
CRA Executive Director to the CRA Board: 1) approve the listing of Qualified Construction Management Professional Services firms; 2) authorize the CRA Executive Director or designee, to initiate contract negotiations with the qualified firms; and 3) authorize the CRA Executive Director or their designee, upon successful negotiations, to execute agreements for Professional Construction Management for Minor Projects for the initial term of 3 years from date of contract; subject to approval of the City Attorney as to form and legality.