Title
Award Bid - Enterprise Permitting & Land Management Software (B)
This item is for approval of the intended award for the Bid for an Enterprise Permitting & Land Management Software.
Explanation
On January 2, 2018, the City’s Procurement Division solicited a Request for Proposals (RFP) for an Enterprise Permitting & Land Management Software under Bid #DODX-180049-GD. The Software will replace the City’s current permitting software, Innoprise, which is used to issue and track entitlements, building permits, licensed contractors and code enforcement violations. The RFP generated seven responses. Staff reviewed and scored the proposals and the four highest ranked firms were selected to give oral presentations.
The four firms were ranked in the following order following oral presentations:
1st - CitizenServe
2nd - Tyler Technologies
3rd - CityWorks
4th - CityView
The documentation related to the RFP is included in the back-up.
Fiscal Note
The one-time, first year cost of implementation and software is $189,000. One-time funding is available in a General Capital Account (302-M602) in the amount of $432,190.
The annual cost of the software is $67,000 which will be split funded from the General Fund and the Building Enterprise Fund. The deficit between what the City currently pays for Innoprise and the cost of Citizen Serve is $36,109 annually. A fund amendment for the unbudgeted balance will be submitted for the Building Enterprise Fund and the General Fund.
Recommendation
The City Commission: 1) accept the selection in order of ranking; 2) approve the purchase price of $189,000.00 for the Enterprise Permitting & Land Management software; and 3) authorize the City Manager or designee to initiate contract negotiations with CitizenServe subject to approval by the City Attorney as to form and legality.