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File #: 190479.    Version: Name:
Type: Staff Recommendation Status: Passed
File created: 9/30/2019 In control: Utility Advisory Board
On agenda: 10/10/2019 Final action: 10/17/2019
Title: Energy Supply Electronic Logs (B)
Attachments: 1. 190479_Notice_of_Intent_to_Award_20191010, 2. 190479_RFP_ES_Electronic_Logs_20191010


 Energy Supply Electronic Logs (B)



GRU seeks to convert all existing Deerhaven, Deerhaven Renewable, Kelly Plant, and SEC logs into an electronic format to capture data and text for shift notes and turnover and to maintain a daily log.

Logs are based on individual plant requirements and approximately eighty five (85) logs are maintained between the four (4) sites. Data from the log sheets typically is from pressure gauges, temperature gauges, revenue meters and quantities based on inventories. Most of staff’s current logs are in an Excel spreadsheet format.

Staff wants to gain operational efficiencies by cutting out this manual process, so on March 26, 2019, GRU’s Procurement Department issued a Request for Proposal (RFP) to provide electronic logs for GRU’s Energy Supply Department. The RFP process was implemented in compliance with and as required by City of Gainesville policies.


This item was placed on the UAB's October 10, 2019 consent agenda.



Fiscal Note

Funds in the amount of $103,800 were budgeted for FY20.  Funds in the amount of $10,660.00 will be budgeted in both FY2021 and FY2022, subject to approval by the City Commission.



The City Commission authorize the GRU General Manager or designee to execute a multi-year Contract with the top ranked firm, eLogger, Inc., for Electronic Logs, subject to approval by the City Attorney as to form and legality.


The UAB voted 5-0, with Members Rockwell and Alford absent, to recommend approval of this item on consent.




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