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File #: 191032.    Version: Name:
Type: Staff Recommendation Status: Passed
File created: 2/20/2020 In control: City Manager
On agenda: 6/18/2020 Final action: 6/18/2020
Title: Contract - City of Gainesville Comprehensive Plan Update - HR&A Advisors, Inc. (B) This item involves a request for the City Commission to approve a professional services contract with HR&A Advisors, Inc. for the City of Gainesville - Comprehensive Plan Update.
Attachments: 1. 191032A_HRA Advisors Inc._Agreement for Services_w Exhibit A_20200618, 2. 191032B_Exhibit B HR&A Advisors Proposal_20200618, 3. 191032C_Exhibit C 200012-RFP-DODX-Comprehensive Plan FINAL_20200618
Title
Contract - City of Gainesville Comprehensive Plan Update - HR&A Advisors, Inc. (B)

This item involves a request for the City Commission to approve a professional services contract with HR&A Advisors, Inc. for the City of Gainesville - Comprehensive Plan Update.

Explanation
On October 17, 2019, the City Commission approved a staff prepared scope of work for the proposed City of Gainesville Comprehensive Plan Update. The approved scope was incorporated into a Request for Proposal (RFP) that was released by the City’s Purchasing Division on December 11, 2019.

On March 5, 2020, the City Commission approved staff’s ranking of HR&A Advisors, Inc. as the recommended firm to assist the community and its neighbors with preparation of the City of Gainesville Comprehensive Plan Update and authorized the City Manager and/or designee to negotiate a contract with City Attorney input on form and legality with HR&A Advisors, Inc. and return to the City Commission for final review and approval.

Staff has interacted with HR&A Advisors, Inc. over the past 60 days on the Scope and made some adjustments relative to the timeframes in which tasks are to be completed and deliverables produced particularly in light of existing conditions relative to the public health emergency.

Staff does feel it is important to move forward on this effort as it is important to the community and can provide a long term vehicle for the incorporation of efforts at inclusion, affordability and resiliency into the City’s recovery.

Fiscal Note
The contract amount by HR&A Advisors, Inc. is $212,600 as proposed in their bid submittal. Staff foresees utilizing additional allocated funds (approximately $30,000) that were budgeted for this project to supplement the local neighbor engagement process.

Recommendation
The City Commission: 1) hear a presentation from staff; 2) direct the City Manager or designee to execute the contract and any related documents with HR&A Advisors, Inc. subjec...

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