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File #: 200274.    Version: 1 Name:
Type: Staff Recommendation Status: Passed
File created: 8/28/2020 In control: City Commission
On agenda: 9/17/2020 Final action: 9/17/2020
Title: FY21 Cultural Affairs Outside Agency Funding (B) This item requests that the City Commission approve the funding recommendation of the Gainesville Cultural Affairs Board for the Outside Agency cultural grants program.
Attachments: 1. 200274C_352ArtsRoadmap Summary_20200917.pdf, 2. 200274A_FY21 CAB OA Funding Recommendations_20200917.pdf, 3. 200274B_FY21 CAB PAPI Funding Recommendations_20200917.pdf
Related files: 160161.
Title
FY21 Cultural Affairs Outside Agency Funding (B)

This item requests that the City Commission approve the funding recommendation of the Gainesville Cultural Affairs Board for the Outside Agency cultural grants program.

Explanation
The Gainesville Cultural Affairs Board evaluates Outside Agency grant applications, assessing each application for its ability to meet criteria specified in the City’s Cultural Master Plan, including arts and cultural accessibility, education, and audience development.

A public scoring workshop was conducted on July 22, 2020, to review applications and score agencies for funding. Applications were received from fourteen agencies this year and all were recommended for funding for the two-year grant cycle. Evaluation of applicants takes into consideration the City's Cultural Master Plan, the applicants' fiscal and artistic history, verification of 501(c)(3) status as a not-for-profit agency, and how well the agency's application meets specific criteria outlined in the grant guidelines, such as audience development, project management and program merit. Prior to submitting their applications, all applicants are provided with a complete copy of evaluative criteria. Applicants must score 75 points or better to be eligible for funding.

Grant award amounts are calculated utilizing a formula that incorporates the applicants score and available funds, similar to granting procedures of the State's Division of Cultural Affairs. Applicants' requests and award amounts are based on a tiered funding system for small, medium and large agencies, with request caps based on agencies' last closed fiscal year expenditures budget. This results in awards more closely aligned with each agency's operational needs.

The recommended agency awards are specified in the attachment entitled, “Gainesville Cultural Affairs Board Funding Recommendations for FY21 Outside Agency Grants”.

The attachment includes two scenarios for FY21 funding. The first ...

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