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File #: 210426.    Version: 1 Name:
Type: Discussion Item Status: Pending In Committee
File created: 9/10/2021 In control: Board of Trustees of the Consolidated Police & Fire Retirement Plan
On agenda: 9/22/2021 Final action:
Title: Virtual Participation in Board/Committee Meetings - Affidavit of Extraordinary Circumstances (B)
Attachments: 1. 210426_Affidavit of Extraordinary Circumstances_20210922


Virtual Participation in Board/Committee Meetings - Affidavit of Extraordinary Circumstances (B)



The Board of Trustees receive the City's new Affidavit of Extraordinary Circumstances, which is now required for virtual participation in City Board or Committee meetings. For a City Board or Committee to conduct business (i.e., take votes or other actions), an in-person quorum of members must be present for the board/committee to meet. Otherwise, a workshop for discussion only may be held. If an in-person quorum is present, a board member may participate virtually by completing the City's Affidavit of Extraordinary Circumstances. If a board member wishes to participate virtually in a meeting, with the ability to vote, the form must be notarized and submitted to the board prior to the meeting. Questions may be directed to the City Clerk's Office or the City Attorney's office. While the Gainesville Police Officers' and Firefighters' Retirement Plan Board of Trustees is a Florida Statutory Board, and is not subject to City Board policies, the Board may want to consider a similar virtual participation policy.


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