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File #: 181049.    Version: 1 Name:
Type: Staff Recommendation Status: Passed
File created: 5/8/2019 In control: City Manager
On agenda: 6/6/2019 Final action: 6/6/2019
Title: Contract Award to American Janitorial, Inc. for Janitorial Services for Regional Transit System Facilities (B) This item is a request to approve the recommended award and execute a contract with American Janitorial, Inc. for Janitorial Services for Regional Transit System Facilities.
Attachments: 1. 181049A_RFP-RTSX-190033DS Janitorial Svc_20190606.pdf, 2. 181049B_Add1RFP-Janitorial_20190606.pdf, 3. 181049C_Add2RFP-Janitorial _20190606.pdf, 4. 181049D_Bid Record_20190606.pdf, 5. 181049E_Resp-AJI_20190606.pdf, 6. 181049F_Resp-BBPM_20190606.pdf, 7. 181049G_Resp-CSPNF-redact_20190606.pdf, 8. 181049H_Resp-CLR_20190606.pdf, 9. 181049I_Resp-SGS_20190606.pdf, 10. 181049J_Resp-Tribond-redact_20190606.pdf, 11. 181049K_CC Backup_20190606.pdf, 12. 181049L_Evaluation Summary_20190606.pdf, 13. 181049M_CC Backup_20190606.pdf, 14. 181049N_Award Rec Dept_20190606.pdf, 15. 181049O_Award Rec Ltrs_20190606.pdf, 16. 181049P_Award Public Notice_20190606.pdf, 17. 181049Q_Audio-CD_Eval Process_20190606.pdf
Title
Contract Award to American Janitorial, Inc. for Janitorial Services for Regional Transit System Facilities (B)

This item is a request to approve the recommended award and execute a contract with American Janitorial, Inc. for Janitorial Services for Regional Transit System Facilities.

Explanation
On February 26, 2019, the City’s Procurement Division solicited Request for Proposals (RFP) to provide janitorial services for Regional Transit System facilities. The RFP process was implemented in compliance with, and as required by, City of Gainesville policies. The bid documents were uploaded to Demandstar for bidder notification/downloading. 217 vendors were notified within Demandstar (59 of those vendors were included by the department). Of the 59 supplemental bidders, 33 were from the City’s small business directory and 5 were from the Department of Management Services’ Office of Supplier Diversity small business directory). 41 of the other vendors already signed up within Demandstar were identified as either small business, woman owned, Hispanic owned, native-American owned, veteran owned, or a combination of these. 7 bidders attended the non-mandatory prebid meeting/walk through. 7 bids were received by the submittal deadline (1 response received was from a local small business but was rejected for not submitting pricing). The highest ranked bidder, American Janitorial, Inc., was found to be responsive and responsible. RTS desires to enter into a contract with American Janitorial, Inc. for approximately five (5) years.

The documentation related to the RFP in included in the back-up. Some proposers have asserted that certain portions of the documentation are “confidential”. Those portions asserted to be “confidential” cannot be made public and have been redacted from the back-up.

Fiscal Note
Funds in the amount of $ 141,431.89 annually are available in the RTS operating budget.

Recommendation
The City Commission authorize the interim...

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