City of Gainesville - File #: 190471.

• File #: 190471.
• Version: 1
• Type: Staff Recommendation
• Status: Passed
• File created: 9/30/2019
• In control: Utility Advisory Board
• On agenda: 10/10/2019
• Final action: 10/17/2019
• Title: Security Force Personnel Services for GRU Facilities (B)

Date	Ver.	Action By	Action	Result
10/17/2019	1	City Commission	Approved as Recommended
10/10/2019	1	Utility Advisory Board

Title
Security Force Personnel Services for GRU Facilities (B)

Explanation
GRU relies upon contractor-supplied security guard services for the purpose of protecting personnel and property. Facilities which require security include the following sites:

· GRU Administration Building
· Eastside Operations Center Compound (Security Post & Patrol Operations)
· Deerhaven Generating Station
· Deerhaven Renewable Generating Station
· Murphree Water Treatment Plant (Security Post & Patrol Operation Sites)
· Main Street Water Reclamation Facility (Patrol Operation Sites)
· Kanapaha Water Reclamation Facility (Patrol Operation Sites)
· Elevated Tank 1 (Patrol Operation Sites)
· Elevated Tank 2 (Patrol Operation Sites)
· Santa Fe Water Re-Pump Facility (Patrol Operation Sites)

Each facility establishes "Post Orders" which specify unique specific requirements of each facility during required coverage times. Considering current security staffing needs, the estimated budgeted amount for these services is approximately $350,000 (combined) for GRU’s Administration Building and Eastside Operations Center, $280,000 for Water and Wastewater plants and facilities, and $120,000 for Energy Supply’s plant sites.

Typical services provided by this contract include entranceway monitoring (foot traffic, vehicles and deliveries) with sign in/out procedures, monitoring security camera activity, patrolling premises, notifying appropriate authorities of security concerns, completing report logs and reports, accompanying staff as required, and other security related tasks.

In anticipation of GRU’s current contract for these services expiring December 30, 2019, an Invitation to Bid (ITB) for security force personnel services was issued on May 30, 2019. Invitations to Bid were sent to 127 prospective security service companies. Of those, 40 are small businesses, eight (8) are African-American owned, three (3) are Asian-American owned, two (2) are Hispanic-American owned, two (2) are vete...