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File #: 190673.    Version: 1 Name:
Type: Staff Recommendation Status: Passed
File created: 11/20/2019 In control: City Manager
On agenda: 12/5/2019 Final action: 12/5/2019
Title: Authorization for Pavement Preservation Treatments (B) This item is a request for the City Commission to approve the guaranteed maximum price (GMP) of $1,400,233.00 for the FY20 Pavement Preservation Treatment Project. Contracted per Agreement for Construction Management for Minor Projects with AKEA Inc. dated March 23, 2018.
Attachments: 1. 190673A_GMP Pavement Project AKEA_20191205.pdf, 2. 190673B_AKEA Master CM Agreement 2018-74_20191205-K.pdf
Title

Authorization for Pavement Preservation Treatments (B)

This item is a request for the City Commission to approve the guaranteed maximum price (GMP) of $1,400,233.00 for the FY20 Pavement Preservation Treatment Project. Contracted per Agreement for Construction Management for Minor Projects with AKEA Inc. dated March 23, 2018.

Explanation

The Pavement Management Program includes a plan to utilize Pavement Preservation Treatments under contract work in addition to in-house work each year.  Staff worked with a Pavement Management Consultant, Transmap Company, to develop a Three-Year Pavement Management Plan for the funding projected to be available over a three year period. We are in Year Two (2) of our Three-Year plan. The Strategy utilized in the development of the plan is to use a 40/60 split between the traditional and preservation maintenance strategies to meet the optimal Pavement Condition Index (PCI).  Due to the specialized nature of the preservation maintenance techniques, this work is best accomplished through contract work.  Therefore, we are proposing to utilize the assistance of our Construction Management contracts to accomplish this work.  In addition, to the pavement preservation treatments, the contractor will ensure that ADA compliance is met as applicable and any damaged curb/gutter components are repaired as needed.  The management firm provided a guaranteed maximum price of $1,400,233.00 for the second year. The management firm will also provide advance notification to residents and businesses of the scheduled work and contact information for questions. AKEA Inc. is a qualified Service Disabled Veteran firm.

Fiscal Note

Funding in the amount of $1,400,233 is available through the annual allocation for Pavement Management Program in the Capital Improvement Plan.

Recommendation

The City Commission:  1) approve the GMP; 2) Authorize the City Manager to execute the appropriate construction documents to AKEA Inc, subject ...

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